AI isn’t just for big companies anymore. Small business owners can now access powerful, easy-to-use AI tools for free. These tools help with everything from marketing and bookkeeping to planning and content creation. Note: this is just a small sampling of some of the tools available as out site grows you can check the Directory and other blog articles to find new tools almost daily.
Let’s break down the best ways you can use free AI today—no tech skills required.
1. Marketing Made Easy with AI
AI can help you attract new customers and keep current ones engaged.
Free Tools You Can Use:
- Meta’s Edits App – A new video editing app with AI-powered features like automatic captions and green screen capabilities.
- Adobe Firefly – Offers AI-assisted image remixing and real-time team collaboration for creative projects.
- GravityWrite – An AI-powered content creation tool for blogs, social media posts, and more.
Use AI to:
- Create engaging social media content
- Design promotional materials
- Edit videos with ease
2. Bookkeeping and Admin Help
AI helps automate repetitive tasks like invoicing, data entry, and tracking expenses.
Free Tools You Can Use:
- ERPNext – An open-source ERP system that includes modules for accounting, CRM, and project management.
- Odoo Community Edition – A suite of business applications including accounting, inventory management, and more. (ERPNext, Odoo)
Use AI to:
- Organize receipts and transactions
- Track cash flow
- Automate invoicing processes (Odoo)
3. Smart Strategy and Planning
AI can help you make better business decisions based on trends, customer behavior, and competition.
Free Tools You Can Use:
- ChatGPT Free (OpenAI) – Ask for business ideas, SWOT analyses, or growth plans.
- Gemini – Everything from strategy and content calendars to deep research.
- Google Trends – Find out what’s popular in your industry.
- Trello + AI (via Power–Ups) – Plan and prioritize business goals. (7 best ai tools for business in 2025, Top 20 AI Tools for Small Business …)
Use AI to:
- Brainstorm business models and new services
- Research competitors or customer preferences
- Create business plans and reports
4. Content Creation with Less Effort
AI speeds up content creation so you can stay consistent online without burning out.
Free Tools You Can Use:
- ChatGPT Free – Write blogs, product descriptions, or newsletters.
- Claude – Best writing tool for human voice
- Pictory – Turn blog posts into short marketing videos.
- Lumen5 – Convert text to video for free. (Best Free AI Tools in 2025 …)
Use AI to:
- Write SEO blog posts
- Create Instagram Reels or YouTube Shorts
- Draft scripts for your website or phone system
Generate content ideas in bulk
5. Customer Service & Sales Support
AI can help answer questions, qualify leads, and provide 24/7 support.
Free Tools You Can Use:
- Tidio – Free chatbot that works on your site or Facebook page.
- Chatbase – Build a custom AI chatbot using your own content.
- ManyChat (Free Plan) – Automate DMs and replies on Instagram & Messenger.
Use AI to:
- Chat with website visitors in real-time
- Answer FAQs instantly
- Follow up with warm leads automatically
6. Productivity & Time Management
AI can help you stay focused and get more done in less time.
Free Tools You Can Use:
- Notion AI – Summarize notes and create to-do lists.
- Clockwise (Free Plan) – Uses AI to optimize your calendar.
- Krisp – Remove background noise during Zoom calls with AI.
Use AI to:
- Plan your day with smart suggestions
- Save time in meetings
- Delegate repetitive tasks to AI
Final Thoughts
You don’t need a tech background or a big budget to start using AI. This is just a tiny sampling of the tools available and new one and better versions of current tools come out daily. Subscribe to our newsletter to keep up. With these free tools, you can:
✅ Save hours each week
✅ Grow your audience
✅ Improve customer service
✅ Stay organized and make smarter decisions
Start small. Pick one task and try an AI tool this week. You’ll be surprised how much time you can save—and how much easier running your business becomes.
Need help getting started with AI for your business?
Stay tuned for our upcoming Free AI Toolkit for Small Business Owners and get step-by-step guides for all the tools above.